Hosting Your Own TSAT

Training for Change's Training for Social Action Trainers: for People of Color

Do you want to bring a TSAT to your home context? Great!, here are some things to consider and instructions for hosting. Please read this page before requesting to host.

First, the TSAT is a training of trainers. It is designed to teach training and facilitating skills that can later be applied to specific content such as anti-oppression, media, strategy, coalition work, direct action etc. Rather than train specific content, the TSAT shares tools and activities for training any kind of content effectively.

Training and facilitation skills are not only useful in the training room, but can support groups to develop new leaders, transfer skills and knowledge between generations and across difference, hold effective meetings, navigate conflict and decision-making, and take powerful action. A TSAT host should consider how the role of trainer or facilitator could support your specific group, organization, or community.

This 2.5-day intensive is designed to support people anywhere on the spectrum of experience as a trainer or facilitator. We think of TSATs as a “laboratory” for participants at any skill level to experiment with new tools to advance their work. You can find out more about what participants will learn here.

Structure:

TSAT participants can be from a single group or organization or can be individuals involved in different kinds of work. The workshop is an experiential package, with each session building on the previous session. We want to create the best environment possible for participants to absorb the combined learning of each session. For that reason, we do not allow partial attendance. Everyone who intends to participate in the TSAT should know they must commit to attend the entire workshop.

The typical workshop schedule is:

  • Friday: 6-7PM Dinner, 7-9:30PM Evening Session

  • Saturday: 8-9AM Breakfast, 9-1PM Morning Session, 1-2PM Lunch, 2-6PM Afternoon Session, 6-7PM Dinner, 7-9:30PM Evening Session

  • Sunday: 8-9AM Breakfast, 9-1PM Morning Session, 1-2PM Lunch, 2-6PM Afternoon Session

We can adapt this schedule to meet your region/communities needs. For example we have dropped the Sunday morning session so people can attend church, not met Saturday night so parents can be with their kids, started at 10AM (with breakfast at 9AM) for those with long commutes and led it during the week for those who cannot attend on a weekend. These details will be worked out if your proposal is accepted.

Logistics:

You are responsible for:

  • 60% of participant registration. That means you are able to recruit at least 15 participants who are able to pay within the sliding scale.

  • Determining any parameters to participation i.e. only local participants, people within an age range, of a certain identity, from specific organizations, etc.

  • Finding a location where 22-28 participants can move around and there is access to 2-3 smaller spaces for breakout groups.

  • Housing for out of town participants. We are committed to making our trainings as accessible as possible. This means offering free or low cost housing to participants who need it. Part of your role will be to research affordable housing options in your area and/ or secure a list of people interested in volunteering housing for participants.

  • Food during the workshop. As noted in the schedule, we offer 2 breakfasts, 2 lunches and 2 dinners. We will work with a caterer, but the local host must find us 2-3 catering options that fit within the budget (see budget section).

  • On-site logistics. We need someone at the training to set up snacks and put out meals, set up and clean up the training space and be available before the training to shop for materials and breakfast foods.

  • Working with TFC to cover any specific needs i.e. wheelchair accessible, childcare, language interpretation.

We (TFC) are responsible for:

  • Advertising and outreach for the workshop. We will list it on our website and include it in other outreach materials we send out on our email list.

  • Registration and payment. Participants will register via our website and we will communicate with participants about the workshop.

  • Assembling a team of trainers who best support the needs and diversity of your group. We will also take care of their travel arrangements.

  • Bringing and/or provide handouts for the workshop.

  • Coordinating food preferences with the caterer and on-site logistics person.

  • Designing and adapting the curriculum. The training team will consult with the local hosts as to what may be considerations for changing the content, adapting the design, etc.

  • Support the organizers of the workshop by phone, email and skype to think through logistical questions, budget and requirements of participants.

Budget Considerations

We know that limited financial resources are a concern for organizations considering hosting and for interested participants. We want the TSAT to be affordable to the communities we work with while paying our trainers and staff fairly for their time. We think that with some smart planning we can meet both goals!

Here is a list of expenses you might have when hosting a TSAT:

  • Trainers Stipend,  2 Trainers for 2.5 Days + Prep and Debrief

  • Trainer Travel & Accomidations (we often stay in someone's home)

  • Coordination Fee, for registration process, outreach and support setting up the workshop

  • Workshop Space Rental

  • Meals for ~28 people (2 lunches, 2 dinners) + breakfast & snacks Sat, Sun and Fri evening

  • Supplies, including markers, newsprint, tape, handouts etc.

We're open to creative ways to keep costs low. In the past that's looked like: local community groups donate food or workshop space rental, fundraising through house parties or online campaigns to create a scholarship fund, applying for grants or asking organizations or educational institutions to sponsor the event.

The final costs will be neogitated between the host and TFC.

One way to generate enough income in order to cover expenses is to use a sliding scale for participants. Here's the scale we use:

If your income is… You pay…

If your income is . . .

You Pay . . .

under $15,000 US

$200 US

$15,001-$25,000 US

$270 US

$25,001-$35,000 US

$350 US

$35,001-$45,000 US

$425 US

$45,001-$55,000 US

$550 US

over $55,000 US

$650 US

If you are being sent by an organization with an annual budget over $200,000, the fee is $700 US.

The goal of organizing the TSAT is to recruit enough participants to cover the expenses of putting on the workshop. This usually works out because a few participants will pay at the higher end of the scale, allowing us to provide full or partial scholarships to other participants. The range of participant fees might look like this:

Estimated Income

2 Participants

Paying @ $20/person

$40

4 Participants

Paying @ $100/person

$500

5 Participants

Paying @ $200/person

$1000

5 Participants

Paying @ $270/person

$1350

4 Participants

Paying @ $350/person

$1400

2 Participant

Paying @ $550/person

$1100

2 Participant

Paying @ $650/person

$1250

Total

 

 

24 Participants

 

$6,640

TOTAL INCOME: $6,640

Organizing Timeline

Organizing the TSAT requires at least one committed organizer “on the ground” to bottom-line responsibilities and communicate with TFC. Planning the TSAT can take 3-6 months depending on your capacity and how quickly you can arrange things like catering, workshop space, and most importantly, recruiting participants!

We are committed to offering the TSAT twice a year in diverse locations across the U.S. and Canada (we offer the TSAT annually in NYC, Minneapolis and Philadelphia). In order to do that we ask those interested to fill out the Public TSAT Request form below. In order to support a thorough planning process we accept requests twice a year. To host a workshop between:

  • August-December of this year, you must submit a request by March 1st.

  • January-May of the next year, you must submit a request by September 1st.

Host Request Form

Click here to fill out the Public TSAT Request form.

Allowing for 3-6 months of planning time will ensure that we are able to recruit enough committed participants who know what they are signing up for, are diverse in race, age, gender, sexual orientation, ability and issue and will make the most of what they are there to learn.

If you have additional questions please email Celia, celia@trainingforchange.org